File Organization Continued

by | Nov 3, 2017

After months of going back and forth on file organization here in the office, and adopting organizational strategies from my former blog post about File Organization and Debt, I think I have finally nailed it down. It ended up being a fairly simplistic folder tree in which a user can tab through just using the arrow keys on their keyboard but the sheer size of the finished tree has blown me completely away. Currently without adding any new years of data or projects we are looking at 500,000+ folders worth of data. It took me recalculating this several times to believe it myself but in the end creating such a specialized structure takes that much room.

In all honesty not all of these folders may even be used but in my opinion its much safer to future proof for any kind of file type or procedure is better than having to invent those concepts as you go. That type of organization is inefficient and leads to the loss of files or the use of the wrong files. As of right now I feel pretty confident that I have covered all aspects of what each new project brings.

If I had to make one complaint about the structure it would have to be with my want to use a dash ( – ) for a space instead of a underscore ( _ ). So for reference a file could look like:

facebook-advertisement-goals-110317.pdf

facebook_advertisement_goals_110317.pdf

In the end I went with an underscore ( _ ) as it gives it gives more legibility to the file structure even though I do love using dashes ( – ) within file structures, old habits die hard as they say.

I feel like I have learned a lot throughout this experience as it taught me how other people truly manage their files. I was able to peek in on the mindset of a normal day user. File structuring usually is just not something most people think about, the user could be highly organized or they could be an “organized mess” so to speak. So I had to really think critically about how to make it intuitive for any user to use our archival system.

MILES

WEB DESIGNER

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Miles is a pop culture loving, old school nerd whom has a fondness for good ole fashioned table top games. I am also a graphic designer and web developer who loves to explore both the future of our visual world as well as delve back to the days of letterpresses. My blogs seem to wonder hither and tither between my hobbies and professional interests, and when I can I try to combine them!